Meeting Minutes

MEETING No: 9

The Following is the Minutes of SIAP Board of Directors meeting of on 8/03/2000

Date: Aug 3, 2000
Location: MGM Plaza

Present: 
Mohamad Vaghei 
Iraj Yamin-Esfandiari 
Mohamad Borghei 
Mohammad Moayery

Absentees:
Gregor Daneshvar
Shahab Ghods
Farhad Ashofteh
Majid Falamaki ( on vacation)

The Following specific items were discussed:

4.13 Membership Package
In order to produce a "value" membership package for new members, SIAP needs to allocate some budget for it. Due to shortage of cash at the present time, Iraj suggested to postpone this matter to a later time.

Mohammad Vaghei and Majid Falamaki to prepapre the following:

• Standard Welcome letter for members
• Standard Membership renewal letter
• Standard letter for event announcement
• Certificate of membership
• Pin (Preliminary cost estimate: $450 for 200)
• Proposal for cost and design of SIAP t-shirt
• Research discount packages from various businesses to be provided to SIAP members
• SIAP brochure explaining goals and Objectives of the organization

4.11 Annual Budget
A preliminary annual budget was proposed as follows:

A. Membership and administrative $12,000.00 (100 members)
B. Events $3,000.00 ($250 per event)
C. Referrals $3,000.00
D. Advertising, Publications, Web Site $6,000.00

The Allocation of this budget was also discussed with certain item receiving HIGHER PRIORITY over others.

.5.12 Semi Annual Financial Report
Financial report to be prepared at least twice a year for all board members. The treasurer will be providing the above report.

5.13 Amendment to bylaws regarding Ex-Officio membership
Farhad suggested adding an addendum to SIAP by laws regarding SIAP previous presidents. They would become honorary members (x-officio) and stay on the board after their one year term, but will not have voting power. Other members agreed upon this suggestion and it was left for next general meeting to vote on this addendum.

6.1 Lack of enthusiasm at SIAP
The board of directors agrees that due to several administrative and fundamental issues that the board has been dealing with, the level of enthusiasm has dropped. The board feels that starting immediately the following items needs to be emphasized in order to boost enthusiasm and participation:

• Start regular communication with members.
• Activate the web site and provide useful information on the Web
• Organize monthly events and meetings
• Distribute the membership package.

• July 27^th Round-table discussion on Architecture of immigrants and its effects in Los Angeles to be postponed to a later date.
• Aug. 31 Mr. Farivar; discussion on Architects’ liabilities and legal issues
• Sep. 28^th Panel discussion on Sustainable Architecture
• Oct. 26^th Building materials Expo. Featuring Lighting, Waterproofing, Tile and Stone, etc.
• Nov. 30^th Dr. Kiafar lecture on educational facilities.
• Dec. 7^th Elections / Norouz committee starts work

6.3 July 27^th event (closed)
The Panel discussion on Architecture of Immigrants will be postponed to a later date. Hashem contacted the building official from Beverly Hills and Santa Monica and they were not interested to participate. Mr. Hedvat and prepare an outline for the discussion.

6.4 Aug. 31 Event
Mohammad B. to Obtain outline of Mr. Farivar’s speech.

6.5 September 28^th event
Mohammad B. to contact Mr. Zarinafsar, Mr. Gharachedaghi, Ms. Tivay, and Ms. Ehsan to see if they are available for the day and if they are interested to be on the panel.  Mohammad V. to contact Prof. Schiller of USC and invite him to be on the Panel

• Iraj as the chief editor to contact members of his committee and call a meeting.
• No more than 3 meetings for each issue of PAYEH is necessary.
• Mohammad Vaghei to send an email asking all members to submit articles.
• Iraj to set a deadline for submittal

7.5 Committee Report
Committees to be contacted and a member from each committee to be present to update the Board about their activities.

8.1 Attending IALA Summer Gala
Board decided that Iraj and Borghei and Vaghei will attend the Aug. 23^rd IALA Summer Gala

8.2 Aug. 31 Event
Board decided to advertise for Aug 31^st event , one TV commercial and one 670 KIRN Advertisement, Board also decided that there will be a $5.00 "Donation" at the door , Mohamad will prepare the design for the flier. Mohamad Moayery will be host for the event.

8.3 Pictorial at Events
Iraj proposed to have a pictorial including visual presentations at each event. Board generally agreed with the idea. Iraj to follow up.

8.4 METRO Field Trip
Mohamad Moayery proposed an event to include a field trip to LA Metro. Mohamad Mayery to follow up.

Next Meeting:

Thursday Aug. 17^rd 2000, 7:00 PM
MGM Community Room

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