Meeting Minutes

MEETING No: 8

The Following is the Minutes of SIAP Board of Directors meeting of on 7/20/2000

Date: July 20, 2000
Location: MGM Plaza

Present: 
Majid Falamaki 
Iraj Yamin-Esfandiari 
Mohamad Borghei 
Mohammad Moayeri
Farhad Ashofteh

The Following specific items were discussed:

4.8 SIAP Accounting and Taxes
Majid Falamaki accepted to be the custodian of the SIAP bank account and Hashem transferred the bank account to his name. Hashem prepared the financial report for all account activities to the end of June. Hashem submitted the report to the accountant so the tax return could be filled in first week of July.  The account balance at the time of transfer was $3,101.88.  Iraj accepted responsibility to follow-up on filling the tax return.

4.13 Membership Package
In order to produce a "value" membership package for new members, SIAP needs to allocate some budget for it. Due to shortage of cash at the present time, Iraj suggested to postpone this matter to a later time.

Mohammad Vaghei to prepapre the following:

• Standard Welcome letter for members
• Standard Membership renewal letter
• Standard letter for event announcement
• Certificate of membership
• Pin (Preliminary cost estimate: $450 for 200)
• Proposal for cost and design of SIAP t-shirt
• Research discount packages from various businesses to be provided to SIAP members
• SIAP brochure explaining goals and Objectives of the organization

4.11 Annual Budget
A preliminary annual budget was proposed as follows:

The Allocation of this budget was also discussed with certain item receiving HIGHER PRIORITY over others.

5.11 July 8^th, MOCA event (Closed)
The MOCA event was successfully done and over 20 visitors showed up. $86.00 was raised for the SIAP account.

5.12 Semi Annual Financial Report
Financial report to be prepared at least twice a year for all board members. The treasurer will be providing the above report.

5.13 Amendment to bylaws regarding Ex-Officio membership
Farhad suggested adding an addendum to SIAP by laws regarding SIAP previous presidents. They would become honorary members (x-officio) and stay on the board after their one year term, but will not have voting power. Other members agreed upon this suggestion and it was left for next general meeting to vote on this addendum.

6.1 Lack of enthusiasm at SIAP
The board of directors agrees that due to several administrative and fundamental issues that the board has been dealing with, the level of enthusiasm has dropped. The board feels that starting immediately the following items needs to be emphasized in order to boost enthusiasm and participation:

• Start regular communication with members.
• Activate the web site and provide useful information on the Web
• Organize monthly events and meetings
• Distribute the membership package.

• July 27^th Round-table discussion on Architecture of immigrants and its effects in Los Angeles to be postponed to a later date.
• Aug. 31 Mr. Farivar; discussion on Architects’ liabilities and legal issues
• Sep. 28^th Panel discussion on Sustainable Architecture
• Oct. 26^th Building materials Expo. Featuring Lighting, Waterproofing, Tile and Stone, etc.
• Nov. 30^th Dr. Kiafar lecture on educational facilities.

6.3 July 27^th event (closed)
The Panel discussion on Architecture of Immigrants will be postponed to a later date. Hashem contacted the building official from Beverly Hills and Santa Monica and they were not interested to participate. Mr. Hedvat and prepare an outline for the discussion.

6.4 Aug. 31 Event
Mohammad B. to Obtain outline of Mr. Farivar’s speech.

6.5 September 28^th event
Mohammad B. to contact Mr. Zarinafsar, Mr. Gharachedaghi, Ms. Tivay, and Ms. Ehsan to see if they are available for the day and if they are interested to be on the panel.  Mohammad V. to contact Prof. Schiller of USC and invite him to be on the Panel

• Iraj as the chief editor to contact members of his committee and call a meeting.
• No more than 3 meetings for each issue of PAYEH is necessary.
• Mohammad Vaghei to send an email asking all members to submit articles.
• Iraj to set a deadline for submittal

• Majid will change the current host to NETLOGIC for $15.00/month, no initial fee.
• $50.00 annual fee to keep SIAP domain name should be paid by August 23-2000.
• Hashem will contact General Sales office to see why they don’t return Majid’s emails and why they can not get the site up and running.

7.5 Committee Report
Committees to be contacted and a member from each committee to be present to update the Board about their activities.

New Items:

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