Meeting Minutes

MEETING No: 6

The Following is the Minutes of SIAP Board of Directors meeting of on 6/22/2000

Date: June 22, 2000
Location: Mark Vaghei’s office

Present:
Majid Falamaki 
Iraj Yamin-Esfandiari 
Mohamad Borghei 
Mohamad Vaghei
Hashem Modjarrab
Farhad Ashofteh
Mohammad Naragi

The Following specific items were discussed:

Previous Items:

4.5 Stationary
Majid placed the order for the stationary. The cost will be $400 plus tax for 1000 letterheads and 500 envelopes.

4.8 SIAP Accounting and Taxes
Majid Falamaki accepted to be the custodian of the SIAP bank account and Hashem will transfer the bank account to his name on or before June 3^rd. Hashem will prepare the financial report for all account activities to the end of June. No new checks to be issued in June. The account will then be transferred to Majid and Hashem will submit the report to the accountant so the tax return could be filled in first week of July.

4.10 Telephone answering service
Mohammad Moayeri received the code for SIAP telephone answering service and will be responsible to check it routinely. SIAP president would act as a back-up person.

4.13 Membership Package
In order to produce a "value" membership package for new members, SIAP needs to allocate some budget for it. Due to shortage of cash at the present time, Iraj suggested to postpone this matter to a later time.

Mohammad Vaghei to prepapre the following:

• Standard Welcome letter for members
• Standard Membership renewal letter
• Standard letter for event announcement
• Certificate of membership
• Proposal for cost of pin
• Proposal for cost and design of SIAP t-shirt
• Research discount packages from various businesses to be provided to SIAP members
• SIAP brochure explaining goals and Objectives of the organization

4.11 Annual Budget
A preliminary annual budget was proposed as follows:

A. Membership and administrative $12,000.00 (100 members)
B. Events $3,000.00 ($250 per event)
C. Referrals $3,000.00
D. Advertising, Publications, Web Site $6,000.00

Total Projected Budget: $ 24,000.00/Yr. or $2,000.00/Month
The Allocation of this budget was also discussed with certain item receiving HIGHER PRIORITY over others.

5.11 July 7^th, MOCA event
Saturday July 7,2000 were chosen by board members for field trip to MOCA 100 years of Architecture program. The event committee will organize the program and work on its details. It was discussed to make this program a public event and invites public to this field trip through TV or radio advertising. The following items to be done:

• Iraj will arrange the on-site presentation for a group of 20 people
• Iraj to call MOCA regarding entry fee discount for groups and location of least expensive parking.
• Iraj to provide the information to Majid so the mailer can be finalized.
• Farhad to contact Gerigour for labels
• Iraj to pay for the stamps and be reimbursed later
• Mohammad V. to send email to all members.
• Mohammad V. to send press release to Iranian Media.
• Mohammad M. to update the telephone message to announce the event.
• All board members to call friends and invite them to the event

5.12 Semi Annual Financial Report
It was discussed to have at least twice a year financial report for all board members review. The treasurer will be providing the above report.

5.13 Amendment to bylaws regarding Ex-Officio membership
Farhad suggested adding an addendum to SIAP by laws regarding SIAP previous presidents. They would become honorary members (x-officio) and stay on the board after their one year term, but will not have voting power. Other members agreed upon this suggestion and it was left for next general meeting to vote on this addendum.

6.1 Lack of enthusiasm at SIAP
The board of directors agrees that due to several administrative and fundamental issues that the board has been dealing with, the level of enthusiasm has dropped. The board feels that starting immediately the following items needs to be emphasized in order to boost enthusiasm and participation:

• Start regular communication with members.
• Activate the web site and provide useful information on the Web
• Organize monthly events and meetings
• Distribute the membership package.

• July 7 Moca Tour; 100 years of Architecture
• July 27^th Mr. Farivar; discussion on Architects’ liabilities and legal issues
• Aug. 31 Round-table discussion on Architecture of immigrants and its effects in Los Angeles
• Sep. 28^th Panel discussion on Sustainable Architecture
• Oct. 26^th Building materials Expo. Featuring Lighting, Waterproofing, Tile and Stone, etc.
• Nov. 30^th Panel Discussion on government projects

6.3 July 27^th event
Mohammad B. to confirm date with Mr. Farivar and obtain outline for his speech.

6.4 Aug. 31 event
Hashem to contact building official from Beverly Hills and Mr. Hedvat and prepare an outline for the discussion.

6.5 September 28^th event
Mohammad B. to contact Mr. Zarinafsar, Mr. Gharachedaghi, Ms. Tivay, and Ms. Ehsan to see if they are available for the day and if they are interested to be on the panel.

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