Meeting Minutes

MEETING No: 5

* Meeting # 5 due to Memorial weekend and some members’ prior engagement was postponed to Thursday June 1^st, 2000.

The Following is the Minutes of SIAP Board of Directors meeting of on 6/1/2000

Date: June 1, 2000
Location: MGM Bldg., Santa Monica

Present:
Majid Falamaki 
Iraj Yamin-Esfandiari 
Mohamad Borghei 
Mohamad Vaghei
Hashem Modjarrab
Farhad Ashofteh

The Following specific items were discussed:

5.1
Majid Falamaki volunteered to be an active board member upon the consent of Shahab Ghods and his resignation. (4.2)

5.2
It was decided that all committee representatives should attend the next board meeting on Thursday June 29, including Mr. Naraghi, Ghaffari, Moayeri, and Mr. Burghei. (4.4)

5.3
It was decided that the meeting chairman must send his meeting minutes within 48 hours of the meeting to other board members. Also, he needs to determine and send the agenda for the next meeting at least 48 hours prior to the next meeting. Mohamad Vaghei in addition will send the meeting minutes to all active members for further follow-ups and to update members from board activities. (4.3,4.6)

5.4
Iraj quoted $700 for 3-color process for printing 500 letterhead and envelope. Board decided to budget it down to max. $300. Majid will follow up to find alternative print shop to reasonably reduce the printing cost and its process-one ore two-color process. (4.5)

5.5
Mr. Mohamad Borghei and Hashem Modjarrab volunteered as board of directors’ inspectors to attend other committee meetings. SIAP president will notify all committee representatives regarding this election and those committees are required to notify these inspectors about their meeting or gathering. (4.8)

5.6
Majid Falamaki accepted to be the custodian of the SIAP bank account and Hashem will transfer the bank account to his name on or before June 3^rd. (4.8,4.9)

5.7
Mohammad Moayeri received the code for SIAP telephone answering service and will be responsible to check it routinely. SIAP president would act as a back-up person. (4.10)

5.8
All board members agreed upon to emphasize on fund raising and membership growth on every event or social gathering. (4.12)

5.9
In order to produce a "value" membership package for new members, SIAP needs to allocate some budget for it. Due to shortage of cash at the present time, Iraj suggested to postpone this matter to a later time. (4.13)

5.10
Minute 4.11 about annual budget planning will discuss at next meeting in presence of other committee representatives. It reads as follows:

The Allocation of this budget was also discussed with certain item recieving HIGH PRIORITY over others as follows (all numbers are on an annual basis):A. Web..................................$ 6,000.00 (full development and maintenance)

5.11
Saturday July 7,2000 were chosen by board members for field trip to MOCA 100 years of Architecture program. The event committee will organize the program and work on its details. It was discussed to make this program a public event and invites public to this field trip through TV or radio advertising. Iraj will arrange the on-site presentation for a group of 20 people every 2 hours. This event must have a fund raising strategy in order to accumulate some cash for SIAP.

5.12
It was discussed to have at least twice a year financial report for all board members review. The treasurer will be providing the above report.

5.13
Farhad suggested to ad an addendum to SIAP by laws regarding SIAP previous presidents. They would be an honorary members (x-officio) and stay on the board after their one year service, but will not have voting power. Other members agreed upon this suggestion and it was left for next general meeting to vote on this addendum.

Next Meeting:

Thursday June 29, 2000, 7:00 PM
MGM Community Room
Meeting Chairman:  Farhad Ashofteh

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