Meeting Minutes

MEETING No 4

The Following is the Minutes of the meeting of the Board of Directors of SIAP on 5/15/2000

Date May 15, 2000
Location: Atelier V Offices/261 S. Robertson , B.H.

Present
Mohamad Moayeri
Iraj Yamin-Esfandiari
Mohamad Borghei
Mohamad Vaghei

The Meeting started out with a general discussion about the importance of re-directing of the organizations activities toward it annual objective of MEMBERSHIP GROWTH. It was noted that during the last 2 months especially, the board has lost its focus and sense of direction and that we need to focus on our objectives and goals.

Also, it was noted that the Board itself is not acting as a coherent unit and this was partially attributed to non-attendence by some board members and lack of interest shown. It was stressed that we need to get organized within the Board immediatley to avoid further dis-organization.

The Following specific items were discussed

4.1
It is very important that we adhere to the format of these meeting minutes to insure proper follow up on unresolved items. We need to itemize the minutes with the meeting number and an item number (i.e. 4.1, 4.2..etc..) and also include any unresolved items from any previous meetings chronologically with there meeting and item number as well. This will assist in follow up and action taken.

4.2
It was decided that due to lack of interest and the busy personal schedule of Shahab Ghods which does not allow him to be effective as an active Board Member, with his consent, he would relinquish his post to either Majid Falamaki or Gregor Daneshvar pending their consent and approval. This item will be taken up and resolved in the next Board meeting.

4.3
It was decided taht the meeting chairman must send his meeting minutes within 48 hours of the meeting to everyone. Also, he needs to determine and send the agenda for the next meeting at least 48 hours prior to the next meeting.

4.4
It was decided that all committee represetatives should attend the next meeting on Thursday May 25.

4.5
The Letter head and envelope design and color chips were given to Iraj for final production. Iraj will follow up.

4.6
It was decided that in order to increase membership, we need to also increase our affiliate members. Therefore everyone is to send a list of their Iranian Consultants to Mohamad Moayeri for compilation and follow up.

4.7
It was decided that we need to elect 2 inspectors. This will be done in the meeting of May 25th.

4.8
Mohamad Moayeri will study the by-laws and determine the vehicle by which the Account of SIAP can be transferred to Majid from Hashem Mojarrab.

4.9
It was contemplated that if Majid Falamaki decides to become part of the Board, he can also act as the Treasurer and the custodian of the Bank Account.

4.10
Mohamad Moayeri will call parichehr Tivay to obtain the code for the Telephone answering service. This code will be kept by Mohamad Moayery as the responsible party and will also be given to the President of SIAP as a back-up person.

4.11
It was decided that the organization needs to have an annual budget. This dollars to form this budget need to be raised primarily through our annual objective of growing membership. As a short term goal, it was decided that if we can increase our membership to 100, this will generate $12,000.00 annually for SIAP. There are other sources of fund raising and the breakdown could be as follows

Total Projected Budget $ 24,000.00/Yr. or $2,000.00/Month

The Allocation of this budget was also discussed with certain items recieving HIGH PRIORITY over others as follows (all numbers are on an annual basis)

It was decided that this preliminary budget will be discussed in the next meeting. However, this is a starting point and a goal to work toward.

4.12
It was discussed that during the remainder of the year all the activities of SIAP should have membership growth and/or fund raising as an integral part of it in order to reach our projected budget.

4.13
It was discussed that inorder to increase membership, we need to creat "Value" for our members. The following benefits were suggested for thiose who become Members

A. Provide PIN and CERTIFICATE
B. Reduced entry fees to Events.
C. Free Payeh Magazine Subscription.
D. Access to SIAP Referral Service.
E. Half price advertising in the PAYEH and on the Web Site.
F. Discount on Books at qualifying Bookstores (to be negotiated)

4.14}
Iraj requested that the June 3 event at MOCA be postponed due to shortage of resources at this time.

Next Meeting:

Thursday May 25, 2000, 700 PM
MGM Community Room

Meeting Chairman: Majid Falamaki

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