Meeting Minutes

MEETING No: 10

The Following is the Minutes of SIAP Board of Directors meeting of on 8/17/2000

Date: August 18, 2000
Location: MGM Plaza

Present: 
Mohammad Vaghei 
Iraj Yamin-Esfandiari 
Mohammad Borghei 
Mohammad Moayeri 

Absentees:
Gregor Daneshvar
Shahab Ghods
Farhad Ashofteh
Majid Falamaki ( On vacation )

The Following specific items were discussed:

4.13 Membership Package
In order to produce a "value" membership package for new members, SIAP needs to allocate some budget for it. Due to shortage of cash at the present time, Iraj suggested to postpone this matter to a later time.

Mohammad Vaghei and Majid Falamaki to prepare the following:

• Standard Welcome letter for members
• Standard Membership renewal letter
• Standard letter for event announcement
• Certificate of membership
• Pin (Preliminary cost estimate: $450 for 200)
• Proposal for cost and design of SIAP t-shirt
• Research discount packages from various businesses to be provided to SIAP members
• SIAP brochure explaining goals and Objectives of the organization

4.11 Annual Budget
A preliminary annual budget was proposed as follows:

A. Membership and administrative $12,000.00 (100 members)
B. Events $3,000.00 ($250 per event)
C. Referrals $3,000.00
D. Advertising, Publications, Web Site $6,000.00

Total Projected Budget: $ 24,000.00/Yr. or $2,000.00/Month
The Allocation of this budget was also discussed with certain item receiving HIGHER PRIORITY over others.

.5.12 Semi Annual Financial Report
Financial report to be prepared at least twice a year for all board members. The treasurer will be providing the above report.

5.13 Amendment to bylaws regarding Ex-Officio membership
Farhad suggested adding an addendum to SIAP by laws regarding SIAP previous presidents. They would become honorary members (x-officio) and stay on the board after their one year term, but will not have voting power. Other members agreed upon this suggestion and it was left for next general meeting to vote on this addendum.

6.1 Lack of enthusiasm at SIAP
The board of directors agrees that due to several administrative and fundamental issues that the board has been dealing with, the level of enthusiasm has dropped. The board feels that starting immediately the following items needs to be emphasized in order to boost enthusiasm and participation:

• Start regular communication with members.
• Activate the web site and provide useful information on the Web
• Organize monthly events and meetings
• Distribute the membership package.

• Aug. 31 Mr. Farivar; discussion on Architects’ liabilities and legal issues
• Sep. 28^th Panel discussion on Sustainable Architecture
• Oct. 26^th Building materials Expo. Featuring Lighting, Waterproofing, Tile and Stone, etc.
• Nov. 30^th A. Kiafar notified SIAP that he wants to cancel his speech. M. Borghei to talk to him. Mohammad Moayery to follow up W/ Brian Raji for that date.
• Dec. 07^th Elections / Norouz committee starts work

6.3 July 27^th event (closed)
The Panel discussion on Architecture of Immigrants will be postponed to a later date. Hashem contacted the building official from Beverly Hills and Santa Monica and they were not interested to participate. Mr. Hedvat and prepare an outline for the discussion.

6.4 Aug. 31 Event
Mark Vaghei to prepare design lecture notice and send it to Mohammad Moayery He will coordinate with event committee and prepare the actual mailer card. Iraj will send Adresses to Mohammad Moayery Mailing deadline is 08/21/2000 5:00pm.

Pictorial event is a video by Hamid Ashky. Mark Vaghei will contact him and coordinate W/ Iraj for details. 15 min. in the beginning of the meeting will be allocated to this program.

Mohammad Moayery will conduct the meeting. He will also prepare to collect the membership and entry fees.

6.5 September 28^th event
Mohammad Borghei. will be in charge of the event and will contact Mr. Zarinafshar, Mr. Gharachedaghi, Ms. Tivay, and Ms. Ehsan to see if they are available for the day and if they are interested to be on the panel.\

Mohammad Vaghei reported that he contacted Prof. Schiller of USC to invite him to be on the Panel. No response yet.

7.1 SIAP News letter; PAYEH

• Iraj as the chief editor to contact members of his committee and call a meeting. He reported that 80% of content is typed up and ready.
• No more than 3 meetings for each issue of PAYEH are necessary.
• Mohammad Vaghei an email asking all members to submit articles.
• Iraj to set a deadline for submittal

7.5 Committee Report
Iraj will contact the non-active members of the committee and will update the Board about their reason(s) of losing their interest.

8.1 Attending IALA Summer Gala (Closed)
Board decided that Iraj and Borghei and Vaghei will attend the Aug. 23^rd IALA Summer Gala

8.2 Aug. 31 Event (closed)
Board decided to advertise for Aug 31^st event, one TV commercial and one 670 KIRN Advertisement, Board also decided that there will be a $5.00 "Donation" at the door , Mohammad will prepare the design for the flier. Mohammad Moayery will be host for the event.

8.3 Pictorial at Events (Closed)
Iraj proposed to have a pictorial including visual presentations at each event. Board generally agreed with the idea. Iraj to follow up.

8.4 METRO Field Trip
Mohammad Moayery proposed an event to include a field trip to LA Metro. Mohammad Moayery to follow up.

9.1 Membership for 2000
Mohammad Moayery presented list of 19 members who have not yet paid for 2000 membership. Board decided to follow up W/ members for payment as per below list.
M. Borghei with the members listed under # 1, 11, 14, 15, 19
Mohammad Moayery with the members listed under # 3, 6, 8, 12, 17, 4
Mark Vaghei with the members listed under # 2, 16, 18
Iraj the rest of 19 people on the list.

9.2 Art & SIAP
Involve other fields of Art in lectures & events.

9.3 SIAP to Provide Architectural Services
Board discussed to promote membership by advertising SIAP as an Architectural Entity that will promise Architectural services. We need to distribute questionnaire among members to compile information.

9.4 Reach Out for the Related Professions
Setting an event where all of the construction representation has a table to present their product. Mark Vaghei to prepare a plan and feasibility study for the next board meeting.

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