Meeting Minutes

MEETING No: 9

The Following is the Minutes of SIAP Board of Directors meeting on 11/30/2006

Date: November 30, 2006
Location: Colorado Community Room

Agenda
Members’ proposals for year 2007

The following items were discussed:

1. Bylaws Amendments

Armandpour proposed:

1.1         Change the name from “Society of Iranian Architects & Planners” to “Society of Iranian   American Architects & Planners”.

1.2         Extend the one-year Term Of Office to two years.

Esfandiari proposed:

1.3   I see the problems of SIAP in lack of leadership with a clear vision. SIAP is an organization and it  needs an organizing body. Since the beginning of this organization in fear of not becoming another SHORAKA-GHARACHEDAGHI FOUNDATION the board of directors has been viewed as an executive body for implementing the members' directives. But in the absence of the members, caused by dissatisfaction, there is no directive. Therefore the executive body becomes ineffective.

         To solve the problems I suggest strengthening the position of the president by giving it more   authorities and more responsibilities. Therefore the following changes in SIAP by-laws are proposed:

     a- To remove the vice president position and elect a president for a two-year term.

     b- The elected president introduces the members of her-his team of four cooperators to SIAP assembly of the members for approval.

     c- No member who has taken the position of SIAP president before should be elected to that position again, as long as there are members who have not been SIAP president before and want to be the president.

    d- In the process of the election the prior importance should be given to the proposed programs by the nominees and the team with the best program should have the chance of leading SIAP. Therefore each nominated team should have its fully detailed two-year program written and submitted to SIAP members two weeks prior to the election day.

2. General Proposals/ Programs

Armandpour:

2.1         Engage Max. effort in becoming affiliated with AIA & ARA (Society Of American Registered Architects).

2.2         Allow board members to select their team (who may or may not be SIAP members), subject to Board approval, for their committee activities.

2.3         Each board member to commit to at least one Sponsor for the calendar year.

2.4         Reactivate Competition program to promote SIAP among public & attract younger generation to join & participate in the Program.

Gharavi:

2.5         Bank account & all documents to be transferred to new members at least 30 days before the election date. Both previous & present members to be responsible & any delay to be explained in the general meeting.

2.6         Secretary & Treasurer to be responsible to collect all membership dues by the end of March.

2.7         Monthly events to be conducted by one-person or two-person group and announce it at least 60 days prior to presentation. Board to prepare the invitations 21 days prior to the presentation date & mailing to be completed at least 14 days in advance.

2.8         A group of  3 people to be responsible for the Norouz Party & complete their arrangement at least 3 months in advance. Tickets to be ready for sale at least 6 weeks in advance.

Borghei & Safai:

2.9         President to be responsible & have the authority to conduct & organize the organization affairs and  he/ she shall be criticized accordingly.

2.10      Siap web site to be updated more often & even be enhanced periodically. Siap to pay for services rendered for this purpose.

2.11      Safai indicated that there are numerous outstanding work created & designed by Iranian architects & developers. Siap should publish a yearly journal reflecting their work. He indicated that he would be interested to contribute funds to make it happen.

Hooman:

2.12      We should invite the active developers that we know to our events.

Haghighi:

2.13      President to be responsible to obtain & retain all documents that relate to the affairs of Siap.

Tojarieh:

2.14      Include other engineer consultants with equal rights in Siap.

2.15      Post the minutes of meeting on our web site.

Hemmati:

2.16      Board Members to express their ideas bluntly & stand behind their words in order to minimize the confusion and disorganization.

2.17      Maintain the Iranian heritage and even reinforcing it to allow the new-comers to join.

Hooman:

2.18      We should invite the active developers that we know to our events.

Naraghi:

2.19      Proposals should become programs organized & performed by initiator- less talk and more action.

Modjarrab:

2.20      Siap Bylaws are comprehensive & practical. There will be no need to amendments, and instead we need more active members that get job done.

Hedvat:

2.21      We should attract the younger generation & spend energy on producing publications.

Kohan:

2.22      Provide art programs for member & public through radio announcements.

Shahram Shokoufandeh

2.23      Conduct exhibition introducing member’s work & duplicate them in publications.

2.24      Candidate those nominees who are willing to pledge their time & sincere effort.

2.25      Re-establish the committees.

Moayery:

2.26      Invest time & effort to enroll new members.

2.27      Each Board member to commit to enroll at least one new member & introduce Siap to at least five new guests who may join.

3. Conclusion

3.1        Bylaws Amendment proposed under paragraph 1.1 above was endorsed by: Safai, Haghighi, Rosemary Shokoufandeh, Tojarieh & Shahram Shokoufandeh

3.2        Bylaws Amendment proposed under paragraph 1.2 above was endorsed by: Safai, Moayery & Rosemary Shokoufandeh.

3.3        Bylaws Amendment proposed under paragraph 1.3 above was endorsed by: Esfandiari, Tojarieh & Naraghi.

The Bylaws Amendments are qualified to appear in the ballot. List of candidates including their comprehensive program for the 2007 elections and the ballot will be distributed to all members by December 15, 2006

Next Meeting
Date: TBA
Location: Colorado Community Room

Prepared By:   BA

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